How To Plan  A Meeting
Understand
	Purpose of the meeting
	Desired outcome
Invite appropriate people
	Stakeholders
	Decision makers
	Information providers
	Facilitators
	Recorders
	Time keepers
Schedule in advance 
	Choose appropriate time
		Must avoid
			First day of the work week
			Last day of the work week
	Choose appropriate location
		No classroom style
			Participants must can see each other
			For small group
				Use conference table
			For moderately sized group
				Use "U" shape table
			For larger group
				Use Table clusters
		Equipments checklist
			Chairs
			Tables
			Audio visual equipment
		Controllable climate is preferable
Agenda
	Develop agenda
		Identify the meeting leaders
		Specifically include
			Purpose
			Desired outcome
			Location
			Time & duration
			Action items
			Future meeting planning
	Distribute agenda in advance
		Request
			Changes
			Additions
		Make extra copies to hand out at the meeting
Contact each presenter in advance.
	Relay info to the presenters
		Meeting Purpose
		knowledge level of the participants
	Confirm
		Time allotted for the presentation
		Presentation format
		Audio/visual needs.
Arrive early to set up the meeting room 
	Ensure equipments are working
Provide refreshments